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Finance Administrator (Maternity Cover)


Who We Are

Freemans Event Partners are the leading provider of event and stadium public catering in the UK. We operate at over 400 events each year, working in partnership with prestigious sporting and entertainment venues such as Silverstone Circuit and Twickenham Stadium and have established excellent supplier relationships with market-leading partners across numerous platforms

Freemans Event Partners is the leading provider of event and stadium public catering in the UK. We operate at over 400 events each year, working in partnership with prestigious sporting and entertainment venues such as Silverstone Circuit and Twickenham Stadium and have established excellent supplier relationships with market-leading partners across numerous platforms.

Our purpose “to be the best Food and Beverage provider in the event industry”.

OVERALL PURPOSE OF THE JOB

Reporting to the Operations Manager, focusing largely on the financial processes for the Technologies division to ensure that all tasks and processes are effective, timely and provide a good service to internal and external customers.

MAIN DUTIES AND RESPONSIBILITIES

· Provide administrative support to the Technologies Team

· Provide a high quality, professional response to telephone and email enquiries from concessionaires, sub-contractors and suppliers where required

· Assist in producing and sending invoices to clients pre-event and chasing for pre-payments as much as possible

· Provide a high quality, professional response to all telephone and email enquiries from concessionaires, sub-contractors and suppliers

· Assist with the reconciliation of charge sheets post-event, which may include processing refunds and transferring card revenue.

· Monitoring the PDQ monies coming into and going out of the company banks

· Oversee the process of setting up and processing direct debits for customers, to ensure the quick and speedy payment of invoices.

· Process divisional sales and purchase ledgers, ensuring the accurate processing and authorisation of invoices and payments, using Sage

· Processing and monitoring the onboarding merchant account applications

· Process departmental credit card statements

· Process expense claims for engineers

· Produce adhoc monthly financial reports.

· Assisting the Technologies Team with other ad-hoc general administrative duties, as required.

· Chasing Aged Debt, keeping records of communications with regard to credit control payments and queries

· Supporting event-based staff when needed

Take into consideration sustainable solutions and best practices to ensure we take responsibility for reducing our impact on the environment and support the companywide sustainability strategy

KNOWLEDGE, EXPERIENCE & SKILLS REQUIRED

Essential

· Experience working within Administration, with a good working knowledge of Sage.

· Strong communication and interpersonal skills, excellent telephone manner with the ability to build effective business and customer relationships.

· Ability to problem-solve, analyse current working practices, and implement new improved processes, particularly with reference to financial administrative procedures.

· Good numeracy and literacy ability

· Sound financial understanding and ability to reconcile numbers

· Fully ICT literate, competent in all MS Office applications; Excel to at least Intermediate level.

· Strong analytical skills

· Strong administrative skills and attention to detail

· Excellent planning, organisational and time management skills with ability to meet exacting deadlines and manage interruptions

· Ability to work autonomously and demonstrate initiative, but escalate problems or questions as appropriate

Desirable

· Demonstrate ability and previous experience in an administrative role

· A sound understanding of, and experience of cashless payment solutions (card acquiring)

· Good negotiation skills with the ability to influence and use persuasive techniques

· Experience of working within the event industry, and an understanding of the demands that come with this

ABOUT YOU

· Personable, positive and resilient

· Strong work ethic with a flexible approach

· Pragmatic approach to problem solving and ability to use initiative as appropriate

· Determined and tenacious with an eye for detail

· Independent, self-motivated but team-spirited

· Calm under pressure, good sense of humour

BEHAVIOURS & VALUES

The business works to the following Behaviours and Values, and these are expected from all employees:

o We are driven to deliver

o Open and honest team

o Always promote good practice

o Personal accountability

o Courage to challenge

o Work as one team

Contract length: 12 months

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